STANDARD PROCEDURE

Month-End Close — North America Ledger

The end-to-end procedure General Accounting follows to lock the period, reconcile sub-ledgers, post adjustments, and publish the consolidated trial balance to FP&A by WD+5.

Document Owner	Priya Mehta — Controller, North America
Department	Finance — General Accounting
Date
SOP ID	SOP-FIN-014 · Version 3.2
Classification	Internal · Finance Controlled

Overview

Purpose
Standardise the monthly close for the North America consolidated ledger in NetSuite — reconcile sub-ledgers, post adjustments, and deliver a signed trial balance to FP&A by WD+5.

In scope
ACME-US-01, ACME-US-02, ACME-CA-01 — AP, AR, Inventory, Fixed Assets, Payroll.

When to use
Close window opens 17:00 PT on the last business day of the month. Controller sign-off no later than WD+5.

STEP 01 Lock sub-ledgers and confirm the GL period is open.

Manage Accounting Periods — FY26 Q1

Period	AP	AR	INV	FA	Payroll	GL
Feb 2026	Locked	Locked	Locked	Locked	Locked	Locked
Mar 2026	Locked	Locked	Locked	Locked	Locked	open
Apr 2026	open	open	open	open	open	open

Fig 1 — Mar 2026 with all sub-ledger columns locked; GL remains open.

From Setup → Accounting → Manage Accounting Periods, select the current month. Confirm every sub-ledger column shows Locked before proceeding. Leave the GL column open until Step 08.

Note: If any sub-ledger row still shows open, ping the owner in #fin-close-ops before forcing the lock.

4. Roles and Responsibilities

Role	R	A	C	I	Responsibility
Senior Accountant	●	○	○	○	Executes steps 1–8, drafts variance memo.
Controller, NA	○	●	○	○	Reviews TB, approves adjustments > $25k.
FP&A Lead	○	○	●	○	Consulted on variance memo; receives close package.

R = Responsible A = Accountable C = Consulted I = Informed

STEP 03 Post the recurring journal-entry batch JE-REC-MONTHLY.

Recurring journals — Mar 2026

JE#	Template	Debit	Credit	Amount	Status
JE-7841	RENT-ALLOC-DC	6210-DC03	2105-PRE	38,400.00	Ready
JE-7842	SAAS-PREPAID	6320-IT	1410-PRE	12,150.00	Ready
JE-7843	LEASE-ROU-FB	6240-FAC	2210-ROU	91,200.00	Ready
+ 11 more recurring entries…

Fig 2 — Recurring batch queued for posting. All 14 entries approved.